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Frequently Asked Questions for Faculty

What is the difference between graduation and commencement?

Commencement is often referred to as graduation, but they are different. The commencement ceremony is just that – a ceremony. Confirmation of the degree completion, also known as graduation, will take place once all official grades are posted by the conferral/graduation date outlined on the Academic Calendar.

How can I make sure I do not miss any information regarding commencement?

All members of the MCPHS community are encouraged to check their MCPHS email daily for important announcements. Information regarding the ceremonies will be emailed and posted on this website.

What is commencement week?

Those participating in commencement may also participate in award, pinning, or academic-specific ceremonies. Graduates can contact their Academic Deans or Academic Program Directors regarding academic-specific ceremonies. Commencement Week also covers other notable events like regalia pick up and the graduate exit survey completion.

When will graduates find out information about Academic Ceremonies?

Academic programs will outreach to graduates regarding Academic Ceremony logistics. Graduates can outreach to their academic dean or program director with questions. Please note Commencement information, logistics, tickets, and registration are separate from the Academic Ceremonies.

Are faculty, staff, and students required to register to attend commencement?

Yes. All are asked to register to attend by October 21, 2022. The Commencement Team has sent multiple communications to remind attendees to complete registration.

I am bringing my own regalia; do I still need to register?

Yes.

I am a faculty member who is also graduating, what do I do?

Faculty who are also commencing in the ceremony need to follow the graduate registration and regalia ordering process and should also be receiving the student/graduate information that is shared on our website and via email to candidates. Questions regarding your status should be directed to commencement@mcphs.edu.

I have graduates who have questions that are not listed in the faculty FAQ section, what do I do?

Graduates are receiving similar information regarding the main ceremony with additional frequently asked questions specific to graduates. If you have a graduate that has questions or if you would like to know more about the graduate experience for Commencement Day, please visit the student/graduate section of the commencement website. Additionally, faculty can direct graduates to contact commencement@mcphs.edu.

If graduates do not attend commencement, how do graduates get their diplomas?

Candidates who graduate and do not attend the ceremony will receive their diploma via mail to the home address on file. Candidates can view and change their home/local addresses on the Student Information Update page.

If graduates do not attend commencement, how do graduates get their regalia?

Candidates can pick up their regalia on Regalia Pick-up days during commencement week. Regalia will not be shipped to graduates. Graduates who are unable to pick up on regalia pick up days will be able to pick up the day of commencement or ask an MCPHS peer to pick up for them.

I picked up my regalia and there is an item missing, what do I do?

Don’t panic. Our regalia vendor will be at the DCU Center prior to the ceremony to assist with adjusting regalia items.

What parking and/or transit options are available?

Faculty are asked to park in the MCPHS lots. Visit the DCU Center website for alternative travel options.

Is there anything else faculty should do in preparation for commencement?

Faculty can help by reminding candidates to complete the Graduate Exit Survey that is sent to their student email accounts from the Office of Institutional Research and Assessment. If students did not receive the survey, they can contact their department directly.

Candidates should check-in with Student Financial Services and the Registrar’s Office to ensure they have completed all graduation and financial obligations. Candidates can view and update their home/local address on the Student Information Update page.

What door entrance do graduates and faculty enter through?

Graduates, faculty, and trustees are asked to enter through Doors 1 & 2. Please remember to review the DCU bag policy below, before coming to commencement.

https://www.dcucenter.com/visitor-information/policies/

Does the DCU have a bag policy?

Yes. Small wristlets of a MAXIMUM SIZE of 5x7 inches will be permitted. Medical bags & diaper bags will be allowed and will be checked prior to entry. All other bags such as cross body, larger totes, back packs, duffle bags, etc. will NOT be permitted.

How long is the ceremony?

The commencement ceremony will be approximately 90-120 minutes in length. Following the ceremony, there will be a short intermission before the individual academic ceremonies hosted by the academic programs begin after the main ceremony concludes.

When will information about the Academic Ceremonies be shared?

Academic schools will outreach regarding Academic Ceremony logistics.

Will the ceremony be postponed due to the weather?

Despite potential inclement weather, the event will continue as planned. We encourage graduates and guests to prepare accordingly. Any updates regarding the commencement ceremony will be communicated to graduates via email and available on our website.

What are the COVID-19 safety measures?

Any attendee who is symptomatic or has been exposed to someone who is COVID-19 positive cannot attend the ceremony. Despite the protocols and requirements that we have put in place, no precautions can eliminate the risk of exposure to COVID-19. Traveling to and from, visiting, and/or providing services in and around the arena may lead to a risk of exposure to COVID-19. Please do your part by complying with our health and safety protocols.

When will graduates receive their diploma?

Graduates will receive their diploma at the end of the Academic Ceremonies. If a graduate does not attend the ceremonies the Commencement Team will ship their diploma via USPS at the conclusion of the commencement ceremony.

Can graduates decorate their regalia cap and wear cords/stoles?

Yes. Graduates are welcome to purchase graduate cords and stoles and decorate their regalia cap.

Can anyone take a video and/or photos at the event?

There will be a university photographer who will capture a photo of each graduate on stage. The complimentary photo will be mailed to the graduate shortly after the event. We strongly encourage all graduates to update their address and be sure to list this information correctly in the graduate registration form. For safety reasons, guests are not permitted near the stage. Guests may use their own camera and/or video recorder in the venue.

Do graduates and faculty have to stay for the entire commencement?

Yes. Once graduates process across the stage, please go back to your seat. Out of respect to the remainder of the graduates, attendees will be directed back to their seats. Diplomas will not be given out until commencement concludes.

Will commencement be live-streamed and/or recorded?

The university-wide commencement will be live-streamed from the DCU Center. It will also be recorded and shared on our YouTube channel in the coming weeks after commencement. Please visit our website or subscribe to our YouTube channel for when this is posted.

Are masks/face covering required for commencement?

This event is mask friendly, but not required, at this time. Graduates will be asked to remove their masks when posing for their graduate photo on stage, if they are wearing a mask.

I am experiencing COVID-19 symptoms prior to the ceremonies, what should I do?

We respectfully request that no one attend the ceremonies if they have been symptomatic within the days leading up to or the morning of the ceremony. This is also expected of the rest of the MCPHS community and guests.