What is SaaS project?

Benefits

• Consistent interface: Moving to Colleague SaaS keeps the screens and interfaces exactly the same, Colleague UI and Colleague Self Service will not change.
• Modernized infrastructure: Moves Colleague to a cloud-based environment managed by Ellucian..
• Simplified system management: This transition reduces our reliance on locally managed infrastructure and associated maintenance.
• Ongoing updates and enhancements: Supports a vendor-managed approach to platform maintenance and updates.
• A foundation for future improvements: This move positions the college to take advantage of evolving technology and future system capabilities delivered by Ellucian and our other software vendors.

SaaS Environment

Moving to Ellucian Cloud

• Web Servers

• Existing

  • UI – Hosting interface used by business units to maintain student records and general ledger.
    Test   Production
  • Self Service – Hosting self service for student, faculty and staff to view and maintain personal data
    Test   Production

• New or Enhanced

  • Experience – Hosting student, faculty, and staff portal to access common services, information and workflow
    Test   Production
  • Insights – Hosting Ellucian's reporting and Analytics platform
    Test   Production

• Database Servers

• Existing

  • Colleague – Transactional database for student and finance recordkeeping (AWS).

• New or Enhanced

  • Data Lake – Storage server to import Colleague and other external data into Data Warehouse.
  • Data Warehouse – Ellucian reporting and analytics platform.

Staying On-Premise

• Desktop
• OnColl – MCPHS Reporting Tool accessing Ellucian Data Warehouse
• Database Servers
• MCPHS Custom – Local database supporting OnColl menus custom tables

Timeline

What should I expect at milestones?

• 7/1 UAT Starts
  • Work with Ellucian to ensure End to End Business Simulations are complete
  • Work with IS to convert Colleague Integrations to Salesforce, WebAdmit, CollegeBoard, NelNet, StarRez etc.
  • Ensure OnColl is available and functional

• 12/1 Testing Complete
  • Signoff from Business units Ellucian product in UAT is functional
  • Confirm communications to students and external vendors

• 12/28 Production Shutdown
  • During this period, the Colleague UI, Colleague Self-Service, and OnColl will be unavailable while migration and validation activities are completed.
  • All users should plan ahead and complete time-sensitive work requiring Colleague before the outage begins.
  • Other key services, including Blackboard, Office 365, and Salesforce are expected to remain available during this period. However, specific functions, data exchanges, and integrations that rely on Colleague may be affected.

• 1/4 Go Live
  • Restart integrations
  • Functional test of Colleague Suite