Information Security During the Coronavirus (COVID-19) Outbreak

It is important to remember to process and store data securely when working either in the office or at home during the Covid-19 outbreak. Security requirements and policies have not changed even though our work environments might change. With various work environments and the stress that goes along with changes to our work processes, we might take shortcuts that add unknown security risks. It is therefore ever important to stop and think before reacting. So please remember to secure protected information.

Protected Information

  • PII (Personal Identifiable Information) such as SSN, Birthdate, passport information, etc.
  • PHI (Personal Health Information)
  • Academic Information that FERPA requires we protect
  • Financial information

Remember the following:

  1. Store protected information in approved internal storage locations. Do no save protected information on personal computers.
  2. Be vigilant in watching for phishing attempts to include fake notices on the Covid-19 outbreak. Avoid clicking on links or opening attachments from email sources you do not recognize explicitly.
  3. Do not send protected information or login credentials in emails
  4. Use trusted sources for Covid-19 update information.
  5. Use authorized encrypted thumb drives. Keep the data on the encrypted thumb drive.
  6. Make sure your devices are up to date with the most current security software and attack signature data.

If you have any questions concerning information security please contact the Help Desk.