Returning Students

Returning Housing Selection Process

First-year students during the current academic year are eligible to participate in the Returning Housing Selection process for the 2023-2024 academic year. Returning housing is anticipated to be in St. Julie Hall (formerly New Residence Hall) at Emmanuel. At this time, apartments will be at full occupancy with four residents per apartment in two double bedrooms. Any changes will be communicated to students via their MCPHS email address.

Priority will be given to students currently in their first academic year at MCPHS. Participating in the Returning Housing Selection process does not guarantee the receipt of on-campus housing.

Eligibility requirements:

• Must be in good financial standing – students on a payment plan must be up-to-date on payments.
• Must be in good conduct standing. Any student who is currently on or is placed on deferred loss of residence that extends beyond Friday, April 28, 2023, is not eligible to participate in the room selection process.
• Must be a first year student at MCPHS.
• Must be enrolled in/planning to enroll in a full-time course load for the 2023-2024 academic year.
• Must be enrolled in/planning to enroll in in-person courses for the 2023-2024 academic year. Students in fully online delivery will not be permitted to live on campus.

Students not currently first-year students may be considered, though priority will be given to students currently in their first year.

Download a PDF of the Housing contract 2023-2024

We encourage students to review the 2023-2024 Housing Contract. As we move through the pandemic we are working closely with the COVID-19 team to update our protocols. We continue to keep the health and well-being of our students at the forefront.

Step 1: Deposit

Completed by: Sunday March 5, 2023 @11:59PM

In order to enter to participate in the housing selection process, students must pay a $500 deposit by the deadline. Payments must be in the form of credit/debit card. Please reach out to the office of Residence Life regarding any financial concerns.

Making a deposit will enter you into the Returning Housing Selection process and you will be assigned a Housing Selection Number. Housing on campus is limited. Making a deposit does not guarantee the receipt of on-campus housing.

The returning housing selection deposit deadline has passed. We are no longer taking deposits for the process.

Step 2: Housing Selection Number

In your MCPHS email by: Wednesday, March 8, 2023

All students who complete the $500 deposit by the due date will receive a random Housing Selection Number (HSN). HSNs are generated by a computer program and sent to each student's MCPHS email. HSNs are prioritized by anticipated credits/semester completed as of Spring 2022 – priority being given to students who are currently in their first year.

Assignments will be made in order of HSN going lower to higher. Housing on campus is limited and filling out the Housing Selection Application does not guarantee the receipt of on-campus housing.

Step 3: Housing Selection Application

In your MCPHS email by: Wednesday, March 15, 2023 @11:59PM

Students who receive their HSN will be prompted to complete a Housing Selection Application. On the application, students have the option to apply for housing as a group (students who can fill a room or an apartment) or as individual participants (students who cannot fill an apartment).

Students who fill out a group application will be placed based on the average of the groups HSNs, not their individual numbers. For example, if the Group of 4 students have HSNs of 2, 36, 75, 120, the Group HSN will be 58 (group average) and they will be placed in that order.

All students participating in the Housing Selection Process must be listed on only one application to be considered for the assignment process. The person with the lowest HSN should be the primary contact for Group Applications:

• Group application - apartment: Students can select to fill a four-person apartment (apartments must be full, incomplete apartments will not be accepted).
• Group application - bedroom: Students can select to fill a two-person bedroom within a four-person apartment.
• Individual application: Students applying as individuals with no specific roommate.

The link for the Housing Selection Application will be in the email along with the HSN.

Step 4: Housing space selection

In your MCPHS email by: Wednesday, March 22, 2023

Residence Life staff will collect all Housing Selection Applications and fill all spaces available based on HSN or Group HSN. For example, number 1 will be assigned first, number 2 will be assigned second, and so on, until all available spaces are filled. Students will be notified whether or not they received space and receive the instructions to fill out the Housing Questionnaire and Contract.

Students who do not receive housing will be informed of their place on the waitlist and will be refunded their $500 deposit.

Step 5: Housing Questionnaire and Contract

Completed by Friday, March 31, 2023 @11:59 PM.

Students who receive housing will be given instructions to fill out the Housing Questionnaire and Contract in order to finalize the Housing Selection Process and secure their place for 2023-2024.

The Housing Questionnaire and Contract will provide the staff with information regarding students’ living and study habits to assist with the roommate matching process where necessary. Failure to fully complete this step will result in loss of housing for 2023-2024.

Step 6: Housing assignment and roommate information

Assignment should arrive in your MCPHS email by mid-July. The Residence Life staff will utilize the Housing Selection Application and Housing Questionnaire to place students in their assignments and match roommates. Please understand that specific assignments are subject to change as students may leave university housing and their space will be filled as spaces become available.

Final housing assignments and move-in information will be sent to students in mid-July.

Office of Access and Accommodation (OSAA)

Any student requesting housing accommodations based on a documented disability must first be granted housing through the Housing Selection Process and complete all steps as outlined. If a student is granted housing through this process, they can work with OSAA to renew or request an accommodation. Eligibility for OSAA accommodations does not guarantee housing.

Renew Accommodation: Students who were determined eligible for housing accommodation this year and who wish to renew their housing accommodation must contact OSAA via email at OSAA@mcphs.edu.

Request New Accommodation: If you are not yet registered with OSAA and are requesting accommodations, please follow these steps.

Please note: Requested housing accommodations are solely for the student with a documented disability. Roommate preferences will not be considered. The priority deadline for registering for or renewing housing accommodations is May 1, 2023. Students requesting after the priority deadline may still be determined eligible, but placement will be based on housing availability.

Refund details

Deposits for housing are non-refundable after housing selection ends on Friday, March 31, 2023. If a student chose to move off campus after being given housing, the $500 deposit will not be refunded.

You will be given a refund under the following conditions:

• If you do not receive housing through the Housing Selections Process.
• If your plans change and you elect not to live on campus PRIOR to 4 p.m. on Friday, March 31, 2023.
• If you withdraw from the University prior to June 30, 2023.
• If your program delivery changes to fully online by June 30, 2023.

All refunds will be issued as a check or as a direct deposit. Students are encouraged to register for direct deposit through Web Advisor. Refunds will take up the 4 weeks to process. In all cases, a written request for a refund must be emailed to the Office of Residence Life at residencelife@mcphs.edu.

You will not be given a refund under the following conditions:

• If you fail to electronically sign the housing contract by the due date - Friday, March 31, 2023.
• If you decide not to live on campus after Friday, March 31, 2023 (find an off-campus apartment, commute from home, etc.).
• If you are unable to live on campus after June 30, 2023 (withdrawal, transfer, conduct dismissal, etc.).