Documentation Guidance

Office of Student Access and Accommodations

Students requesting accommodations and/or services under the Americans with Disabilities Act (ADA) and/or Section 504 of the Rehabilitation Act of 1973 should provide documentation of the existence of a disability and evidence of the need for disability-related accommodations. Documentation should demonstrate evidence of a current condition that interferes with one or more major life functions as defined by ADAAA 2008. This could include, but is not limited to, assessments and letters relating to the disability and requested accommodations from a healthcare provider, mental health professional, school psychologist, teachers or the educational system and documents such as a neuropsychological or psycho-educational evaluation, Individualized Education Program (IEP), 504 Plan, Summary of Performance (SOP).

Documentation Guidelines:

  • Completed by a licensed/credentialed evaluator
  • A diagnostic statement identifying your disability/condition and the diagnostic methodology used. This should include
    • a description of the diagnostic criteria, evaluation methods, procedures, tests,
    • dates of administration
    • a clinical narrative, observation, and specific results
  • Description of the student’s current functional limitations. This should include:
    • the disabling condition(s) current impact
    • severity, frequency, and pervasiveness of the condition
  • A description of any past accommodations and/or services a
  • Recommendations for accommodations going forward. This could include auxiliary aids, assistive devices, support services, and accommodations,
    • This should include the anticipated effectiveness in alleviating functional impacts of the condition.
  • Documentation that is purchased off the internet rarely supports the determination of services

Provision of an accommodation in another setting (for example in K-12 education) does not mean an accommodation is reasonable in the university setting. However, having this information is helpful to OSAA in making determinations regarding eligibility and reasonable accommodations.

The final determination for eligibility rests with OSAA. All documentation must be presented in advance of the requested accommodation.

Please note that in order to communicate with 3rd parties (I.e., parents, guardians, providers, etc.) OSAA must have a signed Release of Information on file.